Legal Secretary

Legal secretaries do secretarial and administrative tasks.

NOC Code: 1242

Job Duties

Legal secretaries do secretarial and administrative tasks. You may work for law offices, legal departments of large companies, real estate companies, land title offices, or municipal, provincial and federal courts or government offices. You may also be called a legal office assistant.

Generally, legal secretaries:

  • Prepare correspondence and legal documents such as deeds, wills, affidavits and briefs from handwritten notes or machine dictation.
  • Review and proofread documents for errors and to make sure they comply with legal procedures.
  • Schedule appointments and meetings.
  • Set up and maintain filing systems.
  • Open and distribute mail; coordinate the flow of information with other departments or organizations.
  • May take notes in court, meetings or conferences.

Source: HRSDC

Job Requirements

Education

This job requires: College or University

Comparison with other jobs in this profession
JobLevel of Education Required
Foreign Legal ConsultantPost-Graduate
International Business ConsultantPost-Graduate
Law ClerkCollege or University
Legal SecretaryCollege or University
MediatorCollege or University

Experience

This job requires 0 - 2 years of work experience.

Comparison with other jobs in this profession
JobYears of Work Experience Required
Foreign Legal Consultant5+
International Business Consultant2 - 5
Law Clerk0 - 2
Legal Secretary0 - 2
Mediator5+

Source: HRSDC

Essential Skills

As a legal secretary, you need to:

  • Speak, write and read English.
  • Be well-organized and manage multiple tasks.
  • Have good attention to detail.
  • Type quickly and accurately.
  • Understand and prepare legal documents such as contracts, agreements, statements of claim, legal motions and affidavits.
  • Be familiar with the legal system in Ontario.
  • Use word processing, spreadsheet, database, accounting, internet and email software.

Source: Ontario Skills Passport

Language Skills

You need to communicate in person, on the phone and in writing with clients, lawyers, law clerks, court clerks and other clerical and administrative staff.

Labour Market Information

Trends

Legal secretaries need good computer skills because you need to use the internet for research and to prepare and file documents on computerized systems. However, due to several administrative tasks being automated, the demand for legal secretaries has been declining. The primary source of job openings have been current workers retiring. However, there are opportunities for legal secretaries to become paralegals.

Prospects

The work prospects for this job are: FAIR

Comparison with other jobs in this profession
JobWork Prospects
Foreign Legal ConsultantNo Data
International Business ConsultantGood
Law ClerkFair
Legal SecretaryFair
MediatorNo Data

Wages

The work prospects for this job are: C$19.31/hour.

Comparison with other jobs in this profession
JobAverage Wage/Hour
Foreign Legal Consultant$0.00
International Business Consultant$27.60
Law Clerk$20.79
Legal Secretary$19.31
Mediator$0.00

Source: HRSDC

Retraining

Educational Programs

These links will give you a list of related educational programs or where you can search for them. There may be other schools that have similar programs, such as private career colleges. You may be able to get advanced standing.

Bridging Programs

Here is a list of some bridging programs. These programs can help you assess your education and skills, get practical training or improve your language skills so that you can work in your field.

Language Training

None

Work Experience Programs

Some college programs and bridging programs in this field include co-operative (co-op) work experience.

Voluntary Membership Opportunities

Helpful Links

The data in this profile is provided for informational purposes only. Some of the information may have changed since this profile was written. Please check the source for the most up-to-date information.