Payroll Clerk

Payroll clerks collect, check and process payroll information and calculate the amount of pay and benefits for employees of company.

NOC Code: 1432

Job Duties

Payroll clerks collect, check and process payroll information and calculate the amount of pay and benefits for employees of company. You may work for a payroll administration company that provides payroll services for different companies. Or, you may work in the payroll department of many different types of companies and organizations.

Generally, payroll clerks use computerized and manual systems to:

  • Keep records of employee attendance, leave and overtime.
  • Prepare and check statements of earnings for employees, including gross and net salaries and deductions (such as taxes, union dues, and contributions to insurance and pension plans).
  • Prepare employee payments by cheque or direct transfer to employees' bank accounts.
  • Complete, check and process forms and documents for employment benefits (such as pension plans, leaves, share savings, and employment and medical insurance).
  • Prepare income tax and other statements.
  • Answer employees' questions and solve payroll problems.
  • Create reports, statements and summaries related to pay and benefits.

Source: HRSDC

Job Requirements


This job requires: High School

Comparison with other jobs in this profession
JobLevel of Education Required
Accounting ClerkHigh School
Bank ClerkHigh School
BookkeeperCollege or University
Loan OfficerCollege or University
Payroll ClerkHigh School

Source: HRSDC


This job requires 0 - 2 years of work experience.

Comparison with other jobs in this profession
JobYears of Work Experience Required
Accounting Clerk0 - 2
Bank Clerk0 - 2
Bookkeeper2 - 5
Loan Officer2 - 5
Payroll Clerk0 - 2

Source: HRSDC

Essential Skills

As a payroll clerk, you need to:

  • Speak, read and write English.
  • Understand and follow standard accounting procedures.
  • Be very accurate in your work.
  • Use word processing, spreadsheet, database, and email software.
  • Use accounting software such as QuickBooks, MYOB, ACCPAC, and Simply Accounting.
  • Work well with other people and on your own.

Source: Ontario Skills Passport

Language Skills

You need to communicate in person, on the phone and in writing with supervisors and co-workers. You need to communicate with employees to answer their questions about their pay and benefits and solve problems.

Labour Market Information


Now, most payroll clerks use computerized systems including accounting and spreadsheet software. Good computer skills are essential. Also, many payroll clerks are expected to also handle related human resources and other clerical work (such as answering the phone, filing, typing).


The work prospects for this job are: FAIR

Comparison with other jobs in this profession
JobWork Prospects
Accounting ClerkGood
Bank ClerkFair
Loan OfficerGood
Payroll ClerkFair


The average hourly wage for this job is: C$24.79/hour.

Comparison with other jobs in this profession
JobAverage Wage/Hour
Accounting Clerk$20.00
Bank Clerk$19.00
Loan Officer$24.00
Payroll Clerk$24.79

Source: HRSDC


Educational Programs

These links will give you a list of related educational programs or where you can search for them. There may be other schools that have similar programs, such as private career colleges. You may be able to get advanced standing.

Bridging Programs

Here is a list of some bridging programs. These programs can help you assess your education and skills, get practical training or improve your language skills so that you can work in your field.

Language Training

Here is a list of some language training programs, such as Occupation-Specific Language Training (OSLT).

Work Experience Programs

Many college programs and bridging programs in this field include co-operative (co-op) work experience.

Voluntary Membership Opportunities

Helpful Links

The data in this profile is provided for informational purposes only. Some of the information may have changed since this profile was written. Please check the source for the most up-to-date information.